Photos • reports • test records • one bundle

Machine Risk Assessment Evidence Bundle
without digging through folders and email threads

Attach photos, reports and test records directly to the hazard or protective measure they support. When a client asks for the evidence—or an inspector needs to see it—you can download everything as one structured bundle. Every file retains its link to the relevant part of the risk assessment.

Organise your project evidence See what the bundle contains

Keep all your machine risk assessment evidence in one place.

The final report is only part of the story. In practice, you also need photographs of hazardous areas, technical documents, SISTEMA reports, validation reports and test records. The system organises this evidence while the risk assessment is still in progress. Months later, you can still see which photograph documents a particular hazard and which record confirms that a protective measure was checked.

Evidence Bundle creates a structured package from files added to a selected risk assessment or the entire project. It does not certify the machine, verify the correctness of technical decisions or guarantee compliance. It organises evidence that your team has already reviewed.

Every file stays exactly where you will expect to find it

One download instead of a manual file hunt.

The system gathers evidence from across the risk assessment and creates one ZIP file with a clear contents manifest.

4 levels
assessment, hazard, scenario and protective measure
▲ UP
1 bundle
photos and documents ready for a single download
▲ UP
Manifest
a clear inventory showing where every file belongs
▲ UP
Each file goes where it belongs
  1. Feeder-zone photograph Linked to the hazard
  2. Interlock test record Linked to the protective measure
  3. Short description The team knows what the document demonstrates
Evidence in the right place

Attach each photo or document directly to the relevant hazard.

As you work, add the file to the assessment, hazard, scenario or protective measure it supports. Record the document type and add a short description so everyone on the team understands what the evidence shows.

No more guessing what a string of similar filenames is supposed to mean. Anyone reviewing the project can immediately see which part of the assessment each attachment supports.

  • photo stored against the relevant hazard
  • document linked to the selected scenario
  • test record attached to the protective measure
All evidence in one view

Stop hunting through tabs, folders and disconnected file stores.

The system brings together evidence added to risk assessments, hazards, scenarios and protective measures in one view. It also includes existing hazard photographs and files attached to protective measures.

For every item, you can see the relevant assessment and the specific hazard or protective measure the attachment supports.

  • all collected evidence visible in one place
  • clear link to the relevant risk assessment
  • photos and documents organised separately
Evidence from across the assessment
  1. Risk assessment Evidence relevant to the whole assessment
  2. Hazards and scenarios Photos and documents
  3. Protective measures Test records and reports
Choose what to download
  1. Entire project All evidence collected in the project
  2. One risk assessment Only evidence from the selected assessment
  3. One ZIP bundle Ready to save or share
Choose the scope

Download evidence for the entire project or one risk assessment.

Download all evidence collected in the project, or select only the material linked to a single risk assessment.

That matters when a project contains several assessments or versions and a client or colleague only needs the relevant set. Download availability and scope depend on your permissions and subscription plan.

  • evidence bundle for the entire project
  • bundle limited to one risk assessment
  • access and permission checks before download
Contents manifest

See exactly what is in the bundle before anyone starts opening files.

Every downloaded bundle includes a manifest of all files. It shows the document name and type, the assessment or element it relates to, a short description and whether the file was successfully included.

The manifest is available as CSV for opening in applications such as Excel, and as JSON for organisations that want to use the data in another system.

  • name and type of every document
  • link to the relevant part of the risk assessment
  • confirmation that the file was included
A clear file manifest
  1. raport-walidacyjny.pdf Protective measure • included
  2. strefa-podajnika.jpg Hazard • included
  3. Missing file Clearly flagged in the manifest

Every file answers the questions that matter

You do not need to understand the system structure. Just check what the document supports, what type of evidence it is and whether it made it into the downloaded bundle.

What do you need to know?
What does the system show?
What does the evidence relate to?
The whole assessment, a hazard, a scenario or a specific protective measure?
The system records the assessment and element to which the file belongs.
What type of evidence is it?
A photograph, technical document, SISTEMA report, validation report or test record?
The document type, original filename and short description are stored with the file.
When was it added?
The date shows when the photograph, report or test record entered the project.
The contents manifest retains the date on which the evidence was added.
Was the file included in the bundle?
The recipient needs to know whether the referenced document was actually included.
The contents manifest confirms inclusion or clearly flags the file as missing.
How can the evidence be found?
The original filename alone may not be enough when several files look alike.
Files are organised by assessment and by the element they support.

Collect evidence as you work—not the night before an inspection.

A photograph or test record attached directly to the relevant hazard is far easier to find, review and hand over than a file dropped into a separate folder.

Collect evidence as you work—not the night before an inspection. Os czasu z 5 wydarzeniami compliance. 1 — add the file to the assessment, hazard, scenario or protective measure 1 add evidence 2 — record the document type and add a short description 2 describe the file 3 — bring all added evidence together in one project view 3 one view 4 — select the entire project or one risk assessment 4 choose scope 5 — download one ZIP bundle with its contents manifest 5 download bundle

A folder of files versus a structured evidence bundle

The difference is not simply getting a ZIP file. With Evidence Bundle, every item remains linked to the correct place in the risk assessment.

Folder and manual list Evidence Bundle
Link to the risk assessment depends on the folder name or the author's memory the system records which assessment the file belongs to
Link to the technical decision described in the filename or a separate spreadsheet the file is linked to the hazard, scenario or protective measure
Document type identified manually the document type and description are stored with the file
Handover scope selected folders must be copied manually the entire project or one selected risk assessment
Contents manifest created and updated separately generated automatically with the downloaded bundle
Missing source file may only be discovered when someone tries to open it the contents manifest clearly flags the missing file

Frequently asked questions about machine risk assessment evidence bundles

What is Evidence Bundle?
Evidence Bundle is a structured package of photographs, documents, reports and test records from a machine project. Every file retains its link to the relevant assessment, hazard, scenario or protective measure. The bundle also includes a clear contents manifest.
Which parts of a risk assessment can evidence be linked to?
Evidence can be linked to the risk assessment as a whole, a specific hazard, an ISO 12100 scenario or a protective measure. The recipient can therefore see exactly which part of the process each photograph, technical document, report or test record supports.
Which types of evidence can be described in the bundle?
The module distinguishes between photographs, documents, technical documents, SISTEMA reports, validation reports and test records, among other material types. You can also retain a short description explaining the significance of each file.
Can I download evidence for just one risk assessment?
Yes. You can download all evidence collected in the project or only the material linked to one selected risk assessment. The available scope may depend on your subscription plan and user permissions.
What contents manifest comes with the bundle?
The manifest shows document names, document types, their place in the risk assessment, a short description and whether each file was successfully included. It is available as CSV for opening in applications such as Excel, and as JSON for organisations that want to use the data in another system.
Does Evidence Bundle guarantee machine compliance?
No. The bundle does not certify the machine, assess whether the evidence is technically correct or replace engineering judgement or the manufacturer's responsibilities. It organises the material so it is easier to review and demonstrate the basis for technical decisions.
What happens if a file is missing when the bundle is created?
A missing file is not added to the bundle. It remains listed as missing in the contents manifest, so the gap is immediately visible and can be addressed.

Download your machine risk assessment evidence as one structured bundle.

Start with one assessment. Link photographs, reports and test records to the relevant hazards, scenarios and protective measures, then download a ready-to-share bundle with its contents manifest.

Organise your project evidence

The bundle organises your evidence, but it does not replace technical review or the manufacturer's responsibilities.

Practical articles on risk assessment, machinery directives and compliance — supporting this product page.